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Business of Event Planning : Behind-the-Scenes Secrets of Successful Special Events

Business of Event Planning : Behind-the-Scenes Secrets of Successful Special Events - 02 edition

ISBN13: 978-0470831885

Cover of Business of Event Planning : Behind-the-Scenes Secrets of Successful Special Events 02 (ISBN 978-0470831885)
ISBN13: 978-0470831885
ISBN10: 047083188X
Cover type: Print On Demand
Edition/Copyright: 02
Publisher: John Wiley & Sons, Inc.
Published: 2002
International: No

List price: $50.00

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Business of Event Planning : Behind-the-Scenes Secrets of Successful Special Events - 02 edition

ISBN13: 978-0470831885

Judy Allen

ISBN13: 978-0470831885
ISBN10: 047083188X
Cover type: Print On Demand
Edition/Copyright: 02
Publisher: John Wiley & Sons, Inc.

Published: 2002
International: No
Summary

Practical tools and expert advice for professional event planners

Before planning an event, there is much to be done behind the scenes. Proposals must be written, fees and contracts negotiated, and safety issues considered. This book goes behind the scenes to explain every aspect of organizing and strategic planning for events. Comprehensive coverage includes: preparing proposals, setting fees, designing multicultural events, and using efficient new technologies. Also included are practical tools such as sample letters of agreement, sample layouts for client proposals, forms, and checklists. Professional event planner Judy Allen offers first-time or professional event planners all the top-class advice they need to make their special events come off without a hitch.

Author Bio

Allen, Judy : Judy Allen Productions

Judy Allen is highly regarded as an expert in the field of event planning. She is founder and President of Judy Allen Productions, a full-service event planning production company that specializes in consulting on strategic event design, as well as in designing, producing, and orchestrating special events worlwide.
Judy has created special events in over thirty countries for up to 2,000 guests at a time. She has designed and produced memorable events such as Michael Eisner's theatrical premiere for Disney's Beauty and the Beast, and coordinated Norman Jewison's 25th anniversary celebration for Fiddler on the Roof. The events she has done range from very exclusive VIP events to multimillion-dollar, multimedia extravaganzas such as new car product launches. Judy has been involved not only in event design, but also in multimedia stage production and show flow.

Judy is the author of Event Planning: The Ultimate Guide to Successful Meetings, Corporate Events, Fundraising Galas, Conferences, Conventions, Incentives and Other Special Events (John Wiley & Sons, 2000). She has written a series of weekly columns on event planning for the New York Post Page Six.com, and is a frequent contributor to industry publications such as Meetings and Incentives Magazine.

Judy Allen can be reached at judyallen@on.aibn.com.

Table of Contents

Preface
Acknowledgements


Chapter 1: The Strategic Planning of Event Design

External Objectives
Internal Objectives
Day One Client Itinerary
Day Two Client Itinerary
Day Three Client Itinerary
Day Four Client Itinerary
Day Five Client Itinerary
Day Six Client Itinerary
Day Seven Client Itinerary


Chapter 2: Preparing the Proposal

The Proposal Request
The Qualification Meeting
The Proposal
Proposal Preparation: The Initial Steps
Making Contact With Key Suppliers
Proposal Preparation


Chapter 3: The Body of the Proposal

Cover Letter
Destination Review
Transportation Requirements
Hotel Information
Day-by-Day Detailed Itinerary
Grid
Cost Summary Sheet
Detailed Program Inclusions
Program Options and Enhancements
Company Profile
References
Backup Material
Brining It All Together


Chapter 4: Management Fees

Four Types of Fees


Chapter 5: Contractual Negotiations With Suppliers

Negotiating With Suppliers


Chapter 6: Client Contracts

The Three Rules of Contracts
Areas Covered in the Client Contract
Payment
Liability and Responsibility
Dates and Other Details
Food and Beverage Hazards
Technical Riders and Other Requirements
Doing Your Homework


Chapter 7: Safety and Security

Travel Information
Checklists for Out of Town Events
Ensuring Client Safety
Other Safety Issues
New Areas of Consideration for Safety and Security


Chapter 8: Event Planning Technology Tools and Emerging Trends

Event Planning Technology Options


Chapter 9: Multicultural and Foreign Event Planning

Local Customs, Protocol and Etiquette
Religious Beliefs
Local Cultural and Political Matters


Chapter 10: Event and Program Branding

Establishing a Brand
The Branded Image
Program Branding
The Branding Commitment
Protecting the Client's Image and Standards


Chapter 11: Conclusion

Appendix
Sample Proposal/Senior Management
Sample Proposal/Incentive Sales Group

Index

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